Challenge

- The material procurement via the internal ordering process is unmanageable and requiresa lot of internal coordinative coordination with different people.

- lack of transparency and too long processing time of material procurement (what is needed for whom, when and how many times and can be bundled).

- Maintenance of know-how and deputy regulation so that order releases can be made optimally with the correct suppliers according to article and project.

- Project managers are too little coordinated on the status of material orders, partial deliveries, backorders, and delivery delays.

- Performance issues with the existing Excel solution and input errors with simultaneous processing of purchase orders.

Implemented Functionality

- Article master (article archive) with article entry
- Automatic order generation for the respective suppliers
- Order management with delivery receipts
- Reporting for project managers
- Goods receipt controlling (logistics)
- Invoice receipt controlling (accounting)
- Integration of Identity Provider via Azure AD-Sync (Entra ID)

Targeted Results

After migrating the old Excel solution to iDIP, the following was achieved:

- Single Point of Truth: All order, status and history information is in one place and is maintained and documented here.

- Substantial reduction of the total processing time of the ordering.

- Increase in clarity and transparency for all parties involved through easy-to-use, individual information displays, status queries and filters.

- Reduction of media disruptions from order entry, order triggering, goods receipt to controlling.

- Eliminate performance problems and 100% reduction of input errors while processing.

- Access to the ordering system via the familiar windows login

Performance Overview